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The purpose of this role is to provide essential administrative and operational support to ensure the smooth day-to-day running of the Boston office. This includes coordinating office-related tasks, assisting with onboarding and compliance activities, maintaining a well-functioning and welcoming workspace, and supporting both local and global teams. The position plays a key role in creating an organized, safe, and efficient office environment. 

Area of responsibility 

• Coordinate Administrative Support for Boston office: General office duties such as managing correspondence, scheduling meetings and office events 
• Assist in maintaining health and safety standards in all Trax offices: Tracking and organizing occupational health & safety trainings; registering new joiners 
• Conducting onboarding sessions for new employees located in the Boston Area 
• Oversee office supplies inventory, place orders, and ensure that office equipment is in good working condition 
• Manage Boston office space and ensure a clean and organized work environment 
• Support in scheduling and coordination: Onsite meetings, appointments, and events 
• Support Staff: Provide office administrative support to management and other staff members 
• Financial Administration: Assist with basic financial tasks such as processing office invoices 
• Compliance: Ensure that office operations comply with company’s global policies and legal regulations 
• Effectively achieve building management for office maintenance and repairs. 
• Any further responsibilities as assigned by the manager 

Requirements 

• Proven experience in an administrative or office coordination role is an advantage, but not a must 
• Excellent organizational and multitasking skills 
• Strong verbal and written communication skills in English 
• Good knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint) 
• Ability to work independently and take initiative 
• Strong attention to detail and a proactive attitude 
• Flexibility and a hands-on approach to problem solving 
• Ability to handle confidential information with discretion 
• Interest in workplace wellbeing, compliance, and office operations 
• Availability to work 20 hours/week, preferably spread across multiple weekdays 
• Currently residing in or near Boston 

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Trax is committed to a diverse, inclusive, and equitable workplace where all team members, whatever their gender, race, ethnicity, national origin, age, sexual orientation or identity, education, or disability, feels valued and respected. We are committed to a nondiscriminatory approach and maintaining an inclusive environment with equitable treatment for all.